Terms and Conditions


Application and Enrollment in the Balkan Heritage Field School (BHFS)

To apply for a BHFS project, complete the on-line application form at https://www.bhfieldschool.org/apply  

After submitting your application form, you will receive (within 2 working days) an e-mail from our Admissions Officer confirming receipt. If you don’t receive this, then your application either didn't  arrive or the e-mail you specified is either wrong or inaccessible so please contact us for clarification. Balkan Heritage will consider your application and provide a decision within two weeks. If you are admitted to one or several BHFS projects/project sessions, you will receive by e-mail: 1) the BHFS admission notification and 2) the Balkan Heritage Attendance Agreement as a PDF file.

You should confirm or cancel your participation by e-mail within three weeks of delivery of the admission notification e-mail.

To confirm/register, you must:

  1. Complete the required participant’s data in the Balkan Heritage Attendance Agreement   
  2. Print and sign two copies of the completed document.  Then scan a copy. 
  3. Transfer a deposit of 500 Euros for a two week project or 800 Euros for a three or more week project via on-line credit/debit card donation, bank or money transfer. If the payment is made via bank transfer, scan a copy of the bank receipt.
  4. Mail to the Balkan Heritage postal address (specified in the Agreement), the following documents: one copy of the completed and signed Agreement and a copy of the bank receipt (if you paid by bank transfer). The documents should be mailed within the 3-week period following the admission acceptance date.

  5. Send by e-mail scanned copies of: the completed and signed Attendance Agreement, the bank receipt and the postal receipt, proving that the hard copies of the documents specified above have been sent to the Balkan Heritage office. The e-mail with the attachments should be sent within the 3-week period following the admission acceptance date.

Payments/ Transfers

Payments may be made by bank transfer or debit / creditcard via the Balkan Heritage on-line POS terminal at: https://www.bhfieldschool.org/support

Bank transfers must be made according to the bank details provided in the BHFS Attendance Agreement and must cover all bank transfer charges (including intermediary bank charges). A bank transfer might be rejected or might not push through, in case of incorrect bank details such as wrong bank account number (IBAN), etc. Your funds will be returned to your account, but you might incur additional charges from your bank for initiating the transfer again.

Debit / creditcard transfers via the Balkan Heritage on-line POS terminal are made according to the BH online POS terminal Terms and Conditions.

Transfers via TransferWise, Western Union or MoneyGram are possible, but only if discussed with the BHFS Admissions Officer in advance!


Citizens of EU, EEA, USA, Canada, Japan, Republic of Korea, Australia and New Zealand do not need a visa to visit Bulgaria or Macedonia for up to 90 days. Citizens of all other countries may need a visa.The Balkan Heritage Foundation can send an official invitation letter that can be used at the relevant embassy to secure a visa to the BHFS project/course.

Refunds and Cancellation Fees 

The BHF will be obligated to completely reimburse the amount transferred by the participant in cases where the BHFS project/course is rescheduled or cancelled due to any reason.   

All requests by participants for cancellations shall be done in writing. Cancellations received at least one hundred and twenty (120) days prior to the project/course starting date shall be fully refunded less an administrative fee of € 150 (one hundred and fifty EUR). No refunds shall be made for cancellations received hundred and nineteen (119) days or less prior to the project/course beginning.   

Certificate of Attendance   

All BHFS participants will receive Certificate of Attendance specifying the project/course’s name, location and duration, all activities, lectures, training and workshops attended by the participant and their duration (in astronomical hours).   

Academic Credits

Balkan Heritage Field School (BHFS) provides to all students the opportunity to obtain by request and additional fee, credit hours awarded by New Bulgarian University, Bulgaria, Institute for Field Research and Connecticut College (USA) or Queens University, Canada, for their participation in the BHFS projects/courses.

For more details please, refer to the Academic Credits Section of this web-site.   


The required minimum of attendance for the successful completion of any BHFS project/course is 85% of the course hours. An acceptable number of absences for which a medical or reasonable excuse is provided will not be taken into account if the student catches up on the field school study plan through additional readings or personal consultations and tutorials with the activity supervisors and instructors. Participants who attend less than 85% of the BHFS project/course program can not obtain academic credits.


The following shall be considered by the FOUNDATION as legitimate reasons to exclude the PARTICIPANT from the project/course without any compensation, refund, remuneration or other considerations:

  • Frequent absence of the PARTICIPANT from the project/course activities without reasonable explanation;    
  • inadequate, bad, offensive or disturbing behavior to either the BHFS participants, team members, hotel staff or local citizens/communities;    
  • neglecting health, safety and working instructions; and/or   
  • violation of the local laws 

Repatriation is at participant’s own expense.   



BHF will not be held liable for loss, damage or injury to persons or property.

The participant will be held liable for injury to persons caused by a neglection of health, safety and working instructions provided by the project/course coordinators and the professional team members.


Damage to Property

Any participant in BHFS project/course must pay the full cost of:

  • any damage caused by him/her to the accommodation/museum/site facilities and any artifact/monument that is not subject of conservation within the BHFS Program   
  • any loss/damage of BHFS technical equipment (total station, dumpy level, multimedia projector, PC, laptop, tablet, photo or video camera etc.) and vehicles.

Property of Cultural Values. Traffic of Antiquities

The BHFS participant is not allowed to take with him/her either any artifact/ecofact (including but not restricted to pottery vessels and shards, coins, figurines, bones, tools etc.) or any sample of anything out of the project/course site/s, workshop/s, storage/s and laboratories. It will be considered larceny and reported to the Police.

Trade and export of antiquities are considered illegal in all the countries where BHFS operates. 

Copyright in the BHFS

The BHFS participants agree not to publicize any monument/artifact/ecofact that is found/documented/conserved/restored/visited during the project/course and any scientific results from the project/course activities. All graphic, textual, photographic and video documents related to the documentation of cultural monuments created by BHFS participants/team members during the project/course shall be considered as property of the Balkan Heritage Foundation or BHFS partnering organizations. They must be submitted to the project/course coordinator by the end of the project/course. Participants keep the right to use these documents for non-commercial purposes only excluding any kind of publication. If any participant intends to distribute or publish photos/videos of the site/parts of the site/the workshop/storage and laboratory or any monument/artfact/ecofact that is found/documented/conserved/restored during the project or to use any other part of the project documentation (context sheets, field journals, drawn, photo, audio or video records etc.) s/he must to communicate the issue with the project/course coordinator or director in advance.     


BHFS Website Copyright 

All texts, pictures and videos on this website are protected by copyrights. Most of them belong to Balkan Heritage Foundation. The rest belong to authors who agreed to share them with us but still hold their own copyrights. In order to avoid any copyright issues, please contact Balkan Heritage Foundation for clarification.  BHF usually does share its own texts, pictures and videos for free, unless for commercial purposes or its name is not cited/mentioned.   


BHFS Language

The official and only language of teaching in the BHFS is English. All the students should have sufficient level of English in order to participate in a BHFS project/course. There is no entry-test or exam to prove English language skills but participants may be asked to leave the project if they are incapable of understanding work instructions, esp. health and safety instructions.

Age Requirements 

The BHFS participants shall be 18 y/o or older unless the participant is accompanied by an adult family member authorized by the family to take the responsibility for the junior participant.   

Photography & Filming  

The BHFS may take promotional photographs and video footage of participants. If participants do not wish to participate, BHFS will respect their wishes but they must communicate the issue with the project/course coordinator in advance.   

Force/Vis Majeure

BHF will not be responsible for any failure to comply with any of its obligations (and therefore shall not be required to provide any compensation) if the failure is occasioned by any cause beyond BHF’s reasonable control. Nor shall BHF be responsible for any costs incurred by or on behalf of the student as a result of any such cause. Such causes shall include but shall not be limited to war, threat of war, riot, civil strife, industrial dispute, terrorist activity, natural or nuclear disaster, unusually adverse weather conditions and infectious diseases. 

Health Insurance

Any participant in BHFS project/course is obligated to arrange his/her health insurance in advance either in his/her own country or in the project/course country after arrival. The insurance shall cover the entire period of the project/course.

Health & Safety Rules

BHFS participants are obligated to follow health, safety and working instructions provided by the project/course coordinators and the professional team members. A refusal to adhere to these instructions shall be considered by BHF as a reason to exclude the participant from the project/course without any compensation, refund, remuneration or other considerations.


Any participant in BHFS project/course will be responsible for the authenticity of the personal information specified in all documents, sent from his/her name to BHF.


Any racial, sexual, gender-based, age-based, etc. harassment is unacceptable at any BHFS project/course and is against the BHF nondiscrimination policies. If severe enough, it may result in expulsion from the project.